Planning an office move can be a daunting task as concerns to maintaining productivity while providing a smooth transition for employees. This continues to be the priority focus for all businesses. Experience, support and reputation become the key elements for doing office moves right, the first time.
Becoming an Extension of Your Team
Centre Technologies' reputation derives from the success of Centre's Project Services. By applying Centre's various internal resources to support office moves, a dedicated team member from Projects Services assumes the role within your business and owns the entire move from start to finish. This dedicated team member becomes an extension of your team as they work closely to understand the timeline, coordinate all moving parts and ensure deadlines are met. Additional support from Centre Assist™ Secure Managed Services during and after your move provides businesses with peace of mind that an experienced consultant is available and prepared to assist you 24x7x365.
Services that Deliver Beyond Expectations
Centre's Project Services supports your business by providing the following services to ensure a seamless office move:
|Coordinate and Validate Circuit Turn Up|
|Determine and Coordinate Connectivity in Suite (if necessary)|
|Manage Build-out and Construction Completion/Verification|
|Coordinate and Validate all Cabling and AV Components||Plan and Coordinate Movers|
|Coordinate Furniture/Appliance Moves||Support Users for Go Live (First Day in the New Space)|
|Ensure all Property Management Requirements are Completed||Centre Assist Technical Support 24x7x365 During or Post Office Move|
Preparing for Your Office Move
Once your organization determines the need for an office move, a proven best practice is to select a single primary point-of-contact to represent your business. This person should be capable of communicating the budget, timeline, and provide quick turnaround decisions when necessary. When the office move has been identified, Centre can begin the work immediately by reviewing the timeline, vetting necessary resources to support the project, and ensuring plans for deadlines and expectations will be met. Historically, including Centre in the planning process early on will increase the chances of identifying and resolving risks that could have otherwise delayed your project—costing you time and money.
Top 4 Critical Actions You Can't Afford to Ignore
|Details, Details, Details|
|Each office move is different depending on how the organization is structured and operates. Centre will provide a general checklist to ensure basic business functionalities are discussed. Communicating and documenting details is ideal for a successful project.
|Office Equipment Procurement|
|Identify the need for equipment during the planning phase to avoid making heavy purchases post-move. This helps with mitigating user down time and ensures the highest level of productivity.
|Test and Validate Critical Applications, Devices or Shares|
|Performing necessary testing will eliminate loss of productivity on Day 1. If tests result in an access issue, it would be best to understand optional work-arounds to implement until access is restored.
|It is crucial to test connectivity in the suite and understand the amount of bandwidth your organization needs in order to function comfortably. When moving offices with less employees, plan to keep the same bandwidth and scale down. Plan to test connectivity to determine the speed of day-to-day operations and how it compares prior to your move.|